Welcome to ACoP

ACoP13 Call for Programming

The Call for Programming for the thirteenth American Conference on Pharmacometrics (ACoP13) will be open soon. On behalf of the Scientific Programming Committee, you are cordially invited to submit proposals for individual talks,  sympsia or tutorial sessions to be presented at ACoP13, which will be held from October 30th to November 2nd, 2022, at the Gaylord Rockies Resort & Convention Center in Aurora, Colorado.

The Scientific Programming Committee is seeking proposals that are innovative and relevant to our discipline in a symposium, individual talk, or tutorial format.  The Committee seeks to provide an engaging and balanced program with presenters and session chairs that represent the variety of backgrounds, institutions and expertise within our scientific community.  The 5-year strategic plan of International Society of Pharmacometrics (ISoP) encompasses Scientific Expertise and Innovation, Influence, Education, Tools and Resources and Internationalization to actively champion the expanding role of pharmacometrics in protecting and improving human health. Aligned with ISoP’s 5-year strategic plan and with the meeting location, we encourage proposals that are consistent with our ACoP13 conference theme: “Together Moving Mountains”. This is an excellent opportunity to share exciting science with your peers across the discipline!

Continuing from last year, we will host “Roller Coaster Sessions". These sessions are aimed at presenters who do not have a full program proposal but have an exciting individual talk. The Scientific Programming Committee is calling for individuals to propose talks covering different areas of interest to our discipline for these sessions. This includes novel ideas and topics in areas related to our discipline.

Based on feedback from previous ACoP meetings, we will continue to host sessions that include content selected from the poster presentation abstracts. Session chairs will have the opportunity to review the accepted abstracts and select those that would best fit the topic of their sessions. When submitting your proposal, please indicate whether you would be interested to include abstract presentations as part of your session.

In the event that scientific sessions need to be recorded, session Chairs and speakers will be asked to sign an ISoP copyright and data sharing agreement upon acceptance of their proposal.

Important Tentative Deadlines 

Programming Description

Symposium, Individual Talk & Tutorial Session Requirements

Submission Deadline  - March 31, 2022,

Once the proposal is submitted, no further edits can be made to that submission.

Submission Requirements

The opportunity to contribute to the content of the meeting and chair/co-chair sessions is available only to ISoP members. Speakers can be non-members. Please ensure your membership is current when submitting programming proposals. Submissions will not be evaluated if the chairs/co-chairs are nonmembers or their membership is lapsed.

The Scientific Programming Committee is seeking proposals that are innovative and relevant to our discipline in a symposium, individual talk, or tutorial format. The 5 year strategic plan of the International Society of Pharmacometrics (ISoP) encompasses Scientific Expertise and Innovation, Influence, Education, Tools and Resources, and Internationalization to actively champion the expanding role of pharmacometrics in protecting and improving human health. Aligned with ISoP’s 5 year strategic plan and with Aurora, Colorado as the meeting location, we encourage proposals that are consistent with our ACoP13 conference theme: "Together Moving Mountains".

To be eligible for review, all symposium, individual talk and tutorial proposals must include the following:

1) Session Title

2) Proposed Session Format: 

• Symposium– 90 minutes
• Individual Talk – 20 minutes
• Tutorial – 90 minutes to 3.5 hours

3) Chairperson(s)’s name, title, affiliation, contact information, and ISoP membership status

4) Description of the session, including background and scientific importance

5)  Learning objectives

6) Speakers’ names, titles, affiliations, contact information, ISoP membership status, and brief description of proposed presentations

7) Primary topics (select up to 2):

• General Pharmacometrics
• Statistics
• QSP
• PBPK
• Methodology
• Special populations
• Big Data/AI/ML
• Other

8)  ISoP Special Interest Group (SIG), Committee, Network, or Community Affiliation:  Please indicate if your proposal is affiliated with one or more of the ISoP groups listed below. Review of the proposal by Chair(s) of the affiliated group(s) is strongly encouraged prior to submission but is not required:

• Clinical Pharmacometrics SIG 
• Mathematical and Computational Sciences (MCS) SIG
• Quantitative Systems Pharmacology (QSP) SIG
• Statistics and Pharmacometrics (SxP) SIG
• Standards and Best Practices Committee
• Trainee Community
• No affiliation

9) Additional AV needs:  For each session, ACoP will provide LCD projector with screen(s), a podium with microphone, laser pointer, and head table for the chairs and speakers. Session Chair will be responsible to upload the presentations 2 weeks prior to ACoP13.  All presentations will be loaded on a “show computer” for each sessions.  Chairs will have the opportunity onsite to make any minor updates prior to their presentations. Additional audio/visual support may be provided on a case-by-case basis. These needs must be included in the proposal.

10) Budget Request:  see “Budget” section below for more details.

11) For symposium proposals, indicate whether you would be willing to include selected abstract speakers in your session

Programming Proposal Examples from Previous ACoP

Review Criteria

 All symposium, individual talk and tutorial proposals will be competitively peer-reviewed against all other proposals by the ACoP Scientific Programming Committee.

The committee will not review proposals that are incomplete, lack sufficient detail or do not adhere to the guidelines. The committee reserves the right to revise session proposals as necessary to achieve the goal of attaining a diverse, well-rounded, educational program for ACoP. Notifications will be sent to all chairs via email early May. Multiple submissions are permitted. However, in the interest of attaining a diverse, well-rounded, educational program for the Annual Meeting, if more than one proposal is accepted by the programming committee, the chair may be asked to consider naming an alternative or co-chair for him/herself to lead one of the sessions.

Session Chair Responsibilities

Chairs must be current, active members of ISoP, with a limit of two co-chairs per session. If your proposal includes co-chairs, both co-chairs must be actively involved. A chair may serve as a speaker. If so, he/she should be identified on the proposed speaker roster.  If a proposal is accepted, the chair(s) is responsible for final confirmation of the speaker roster, communicating session goals and expectations to all speakers, working with ACoP staff to ensure all speaker requirements are met. 

Onsite roles include starting and ending the session on time, speaker introductions, managing presentation times, and coordination of the question and answer portion of the session. Session chair is also responsible for coordinating and collecting slides from presenters one week in advance of the ACoP meeting.

Budget

The following budget estimates should be considered and must be included in the proposal when planning for non-member speaker participation:

Airfare: non-refundable, roundtrip, coach airfare of up to $750 for a US based speaker, or up to $1500 for an internationally based speaker

Hotel: two nights lodging at conference hotel

Conference registration: one-day registration fee (up to $600 value) if attending one day; full registration fee (up to $1345 value) if attending the full conference

All session proposals requesting financial support for non-member speakers will be required to submit a plan that outlines how the requested budget will be allocated, and if necessary, how additional funding will be secured to cover costs exceeding the budget. Each session is limited to $2500 for non-member speaker travel. It is the responsibility of the Session chairs to secure additional funding to cover cost exceeding the reimbursement budget limits.

Member speakers will receive a $100 discount off registration. Trainee members are not eligible for this additional discount given the already discounted trainee registration fee. ISoP members are not eligible for additional travel or registration reimbursement. ISoP will verify membership status of all chairs and speakers.

Please note that non-member speakers are  not eligible (i.e., do not qualify) for travel or registration reimbursement if either of the following applies:

• The non-member speaker has received speaker reimbursement by ACoP/ISoP at least once in the last three (3) years
• The non-member speaker has attended at least two (2) of the last four (4) ACoP meetings

Reimbursement budgets (including any exceptions) must be approved by the Conference Chair (Chris Penland) and the Scientific Programming Chair (Wei Gao) before communicating to non-member speakers. Upon approval and notification, non-member speakers should contact Enrico Smith (info@go-isop.org) for registration and reimbursement assistance. Completed reimbursement forms and expense receipts should be submitted within two weeks after ACoP to Enrico Smith for reimbursement.  

Questions regarding this reimbursement budget policy can be directed to the ISoP Director, Enrico Smith at info@go-isop.org. 

Questions

Questions regarding the ACoP13 Call for Programming can be directed to the ACoP13 Scientific Programming Chair, Wei Gao, at contact@go-acop.org